Purple Strategies is a corporate reputation and strategy firm that combines the creativity and discipline of brand communications with the speed and strategy of political campaigns to serve Fortune 500 companies, associations, nonprofits and some of the most recognizable brands in the world.  

We operate in a highly collaborative environment and apply integrated team-based approaches to help clients: 

• ANTICIPATE reputation challenges and opportunities; 
• COMPEL change through business actions and transformation; 
• NAVIGATE reputation issues, acute crises, key business choices and policy/regulatory changes to inform decision-making. 

Purple helps the world’s most important organizations address their toughest challenges. 

The Position:

The Human Resource Coordinator is responsible for day-to-day coordination of Purple Staffing and Talent Operations. This coordinator-level role performs various tasks and functions relating to human resources operations including payroll/benefits assistance, compliance, recruiting, on-boarding, and other technical and administrative duties.

What You'll Do: 

Provide operations support to the HR & Talent Operations Manager and perform day-to-day routine HR administrative tasks that may include but are not limited to:

General HR Administration

• Manage internal recordkeeping: assemble and maintain employment records in cloud database format and ensure regulatory compliance and best practices in recordkeeping
• Assist/back-up HR & Talent Operations Manager in bi-weekly payroll processing and benefit administration
• Assist HR & Talent Operations Manager in all employee health and welfare plans administrative tasks including enrollments, changes, and terminations
• Prepare required documents for payroll and insurance providers
• Assist in annual open enrollment (i.e., communicate changes to employees, answer questions, interface with broker and benefit vendors, manage deadlines)
• Assist with regular performance review process, tracking progress of tasks across the organization and maintaining timelines
• Assist in the adjudication of claims, discrepancies and issues/questions, and requests for information from carriers, brokers, payroll, and employees
• Administer COBRA and ACA requirements through the designated vendor
• Establish and maintain positive working relationships with vendors and consultants who provide HR services and expertise.
• Respond to state unemployment claims and other required agency notices
• Participate in and contribute to Purple event-planning and communication efforts
• Complete employment verifications for staff and generate confirmation letters, as needed

Recruiting & On-Boarding Coordination

• Assist HR & Talent Operations Manager in standardizing job descriptions, posting jobs to our Applicant Tracking System (ATS) Greenhouse, as well as recruitment sites and social media.
• Update tracking records of recruiting and onboarding efforts, proactively managing timelines
• Perform basic reference checking and administering requests for third-party background checks
• Schedule and coordinate interviews and internal hiring meetings
• Serve as alternate contact for new hire leading up to first day
• Prepare new hire welcome materials; obtain client specific information from Client Team Lead and HR & Talent Operations Manager
• Ensure new hire first day readiness: IT coordination, office access, paperwork sent and completed
• Schedule new hire orientation sessions and function as back-up presenter

HR Systems Support

• Maintain candidate information in the Applicant Tracking System (Greenhouse)
• Enter and maintain data in HRIS/payroll system ensuring accuracy, timeliness, and compliance of employee and company information
• Update employee data in Benefits System (Employee Navigator)

What We’re Looking For:

• 2-3 years of experience in Human Resources, Recruiting, Administration, or related field
• Proven work experience as an HR Administrator, HR Administrative Assistant, or other relevant experience (Executive Assistant, Scheduler, etc)
• Experience with database management, especially HR software (Greenhouse, Employee Navigator, and Paylocity highly preferred)
• Computer literacy with Mac hardware and Microsoft Office suite (strong Excel and Outlook capabilities in particular)
• Proactive and collaborative; team-player attitude and a drive to find solutions and effect change rapidly
• Excellent organizational skills, with an ability to prioritize important projects
• Strong phone, email and in-person communication skills
• Ability to prioritize own work effectively
• Certification in HR is a plus

Physical Requirements:

• Occasional travel may be required
• Routine office presence is an essential component of the function

Purple Strategies is an Equal Employment Opportunity Employer and Diversity, Equity, and Inclusivity Champion